Terms of Hire (Club House)

This page contains the terms under which our facilities are hired. Please note that when your booking is approved and your holding deposit has been paid you will receive a copy of the terms and completed schedule by email.

DEFINITIONS

Throughout this AGREEMENT the following expressions shall have the meaning below ascribed to them wherever they may appear:

"THE CLUB" means Haringey Borough Football Club

"THE HIRER" means the party so specified in THE SCHEDULE below which forms part of this AGREEMENT and all references to THE HIRER shall be deemed to include all persons invited upon the premises by THE HIRER and it is hereby agreed by the HIRER that he/she has notified all such persons of all relevant terms and conditions that so apply to such users and that each and every such person shall be under the same obligations as the HIRER and THE CLUB shall be entitled to assume that by virtue of their attendance all such persons have been notified and agree to the observance of all such terms and conditions and accept the same

"THE FACILITY" means the main Clubhouse and designated garden at the Haringey Borough Football Club, Coles Park, White Hart Lane, London, N17 7JP and the toilet facilities associated therewith but excluding the Boardroom, kitchen, Bar areas and all outside areas including the main stand and the rooms therein, the pitch area and all other external areas except that reasonably used by attendees for the parking of vehicles

"THE PURPOSE" means the event specified in THE SCHEDULE below and no other

THE PERIOD OF USE" means the time(s) and date(s) specified in THE SCHEDULE below

"LICENCE FEE" means the amount so specified in the SCHEDULE below

"DEPOSIT" means a returnable deposit payable by the HIRER and returnable upon satisfactory compliance with all terms and conditions contained herein and held to be offset in respect of any damage howsoever caused during the licence period

"DOOR SUPERVISOR FEE" means the amount expended by THE CLUB in ensuring the appropriate number(s) of qualified supervisors as is deemed to be reasonably required by THE CLUB to monitor and safeguard all persons attending the facility

"CLEANING FEE" means the amount reasonably expended by THE CLUB to clean and restore the premises to the condition that they were in prior to use of the facility by THE HIRER

"THE TERMS AND CONDITIONS" means those set out below and overleaf

THE AGREEMENT

In consideration of the payment of THE LICENCE FEE and the due observance of The TERMS AND CONDITIONS hereinafter specified and as may be amended or varied by memoranda (if any) thereafter recorded it is agreed by THE CLUB that THE HIRER may use THE FACILITY for THE PURPOSE specified in THE SCHEDULE during the PERIOD OF USE stated in THE SCHEDULE and it is hereby expressly declared and agreed that nothing in this AGREEMENT shall be taken or interpreted as intending to create any landlord and tenant relationship between THE CLUB and THE HIRER and THE HIRER hereby agrees that nothing in this AGREEMENT shall confer upon THE HIRER any rights of occupation of the premises whatsoever.

THE SCHEDULE

(a) THE CLUB will make THE FACILITY available to THE HIRER during THE PERIOD OF USE it being understood that THE CLUB reserves unto itself the right of usage of all other areas of the Clubhouse, the stadium, the playing area and the external areas during such period and of THE FACILITY outside such period and that the LICENCE FEE and the deposit for the PERIOD OF USE shall have been paid in accordance with Condition (e) below.

(b) THE CLUB will ensure the attendance of at least one Official of THE CLUB throughout the period described in (a) above and such Official(s) together with any authorised agents or servants of THE CLUB shall be the only person(s) permitted to enter the serving area of the bar and the kitchen area (unless otherwise authorised in writing) and THE CLUB will provide, if deemed necessary, an adequate number of security and stewards prudently justified by the intended nature of the use of THE FACILITY.

(c) THE CLUB shall be entitled to retain all bar takings for food and drink sold arising out of the use of THE FACILITY unless specifically varied by memorandum below.

(d) This LICENCE AGREEMENT may be cancelled by THE HIRER giving at least 28 days notice to THE CLUB in which event 50% of the LICENCE FEE shall be payable, or by THE CLUB if necessitated by any change in circumstances subsequent to the signing hereof such right not to be unreasonably exercised, or immediately by THE CLUB if required so to do by The London Borough of Haringey or any other competent authority having the right to so insist on such cancellation. There shall be no compensation payable to the HIRER in the event of such cancellation by the Club. There shall be no return of the Licence fee if the cancellation by the HIRER is within 28 days of the hiring date and the HIRER hereby acknowledges that any such cancellation shall be in writing either by recorded or special delivery post, fax or email and proof of the same must be provided if requested by the Club. Simple first class post will not be deemed to be sufficient unless the Club has acknowledged receipt of the same.

(e) THE HIRER will sign and date this AGREEMENT and return it to the Official of THE CLUB at the address specified on the Invoice attached hereto so as to reserve the date of hire accompanied by a cheque or bank transfer for the full amount of THE LICENCE FEE payable to THE CLUB and any agreed damage deposit and ancillary agreed costs aforementioned. For the avoidance of doubt the HIRER accepts that any contract for the hire is not complete until such time as payment in full of the agreed licence fee has been paid and acknowledged by the CLUB.

(f) THE HIRER shall use THE FACILITY only for THE PURPOSE specified in THE SCHEDULE and shall not use the premises for any purpose other than that described and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof. THE HIRER must effect and maintain public liability insurance with a minimum indemnity of £2,000,000 which will indemnify THE HIRER, the hirer’s contractors and THE CLUB against any claims, costs, proceedings, charges and expenses incurred in respect of any injury to any person or loss of or damage to property, which occurs whilst THE HIRER, its employees, guests or contractors are on or about the premises of THE CLUB. THE HIRER shall at the request of THE CLUB produce to THE CLUB the policy of insurance together with evidence of the payment of the current premium. In the event of their being no policy taken out and the CLUB suffers any loss whatsoever howsoever caused the HIRER hereby agrees to personally indemnify the Club in respect of all losses occasioned .

(g) THE HIRER shall ensure that all persons present vacate THE FACILITY immediately at the conclusion of THE PERIOD OF HIRE.

(h) THE CLUB shall be entitled to remove or require THE HIRER to remove from THE FACILITY any person(s) who has or is behaving in a manner inconsistent with the maintenance of good order or whereby a breach of the peace may be occasioned or such as to cause annoyance or distress to other persons present.

(i) THE HIRER shall indemnify THE CLUB against any claim for injury, illness, death, disease or loss of or damage to property directly or indirectly arising from or alleged to have arisen during or from THE HIRERS use of THE FACILITY including without prejudice to the generality of the foregoing that caused by or alleged to have been caused by food and/or drink supplied thereat save in the case of food where the Club have provided the same at the request of the HIRER .

(j) THE HIRER shall ensure that all persons present at THE FACILITY understand that THE CLUB accepts no liability for loss of or damage to any motor vehicle (or any property therein or thereon) or for other property of any or every kind whilst within the boundaries of their Stadium or within any building thereat howsoever arising or caused. . THE HIRER shall ensure that all vehicles are parked so that no exit or carriageway is obstructed.

(k) THE HIRER shall make good any loss of or damage to THE FACILITY arising out of their use thereof fair wear and tear excepted. The HIRER accepts that as part payment towards any damage howsoever caused the Club will be entitled to retain the deposit or part thereof and the HIRER accepts that they must provide within 14 days of receipt the balance of any monies due and owing to the Club in respect of any such damage caused.

(l) THE HIRER shall ensure that alcohol is not consumed outside the confines of the Clubhouse and that persons using the Clubhouse in pursuance of their use of THE FACILITY refrain from smoking within the confines of any building thereat and do not take glasses or bottles beyond the confines of the Clubhouse. The Hirer will be responsible for ensuring that no person under the age of 18 shall consume any alcohol whatsoever on the premises.

(m) THE HIRER shall ensure that their use of THE FACILITY does not cause nuisance or annoyance to THE CLUB’s neighbours or the general public or is in anyway prejudicial to the continuation of THE CLUB’s Licence to sell alcohol.

(n) THE HIRER shall be entitled to retain any money charged for admission to THE FACILITY by persons attending the event and shall be responsible for providing all personnel necessary for the collection thereof.

(o) THE HIRER shall comply with all reasonable instructions of any Official of THE CLUB in respect of any matter(s) not covered by this AGREEMENT.

(p) THE HIRER shall ensure that no food or alcohol are brought or consumed upon the premises otherwise than in accordance with any agreement in writing of the same by THE CLUB and the HIRER.

(q) THE HIRER and their guests accept that the Club or any person or persons authorised by the Club have the right to request the search of all personnel entering the Clubhouse and have the right to refuse admission to any person whatsoever and that the Club need not be obliged to give reasons to the HIRER in the event of the Club invoking this condition.

(r) THE CLUB will return any balance of any deposit due to the HIRER within 14 days of the date of hire.

(s) Any indulgence granted by THE CLUB in respect of breach(es) of this LICENCE AGREEMENT or its TERMS AND CONDITIONS shall not be deemed as an acceptance of alteration thereto nor create any precedent as to the consequences which may follow any similar subsequent breach.

(t) THE HIRER shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries.

(u) THE HIRER shall ensure that all means of exit from the premises must be kept free from obstruction and immediately available for instant free public exit.

(v) THE HIRER shall, if serving food, observe all relevant food health and hygiene legislation. THE CLUB takes no responsibility for food that has not been provided by them.

(w) THE HIRER shall ensure that any electrical appliances brought by them to the premises shall be safe, PAT tested and in good working order and used in a safe manner in accordance with the Electricity at Work Regulations 1989.

(x) THE HIRER must report and keep appropriate record of all accidents / damage and including particulars of any injury to the public to THE CLUB as soon as possible and complete the relevant section in THE CLUB’s accident / damage report book and will assist the Club in taking all reasonable steps to secure evidence including photographic evidence and details of any witnesses etc pursuant to any such injury or damage howsoever arising.

(y) THE HIRER shall ensure that any activities for children comply with the provisions of the Children Act of 1989 and that only fit and proper persons who have passed the appropriate Criminal Records Bureau checks have access to the children.

(z) The HIRER acknowledges that the HIRER has read and understood all of the clauses herein forming part of this agreement and the implications to the HIRER and the obligations of the HIRER in respect of all clauses .